My Envelope Calligraphy Process

Envelope calligraphy is one my absolute favorite things to offer my clients, and when someone contacts me for envelope calligraphy, my heart does a little happy dance. And I can almost guarantee that your recipients' hearts will do that same little happy dance when they pull a beautiful, hand-calligraphed envelope out of their mailbox (especially if it's stuck between a bunch of bills and junk mail!).

 I often get asked what the process is like for envelope calligraphy, so that is what I am going to share with you today!


In order to book your spot in my calendar for envelope calligraphy, you'll first have to reach out to me with a few details. My calligraphy and hand lettering work is completely customized to fit your needs, and I therefore ask you to follow a certain process for reserving time in my schedule. When getting touch with me about envelope calligraphy and other calligraphy services, I ask that you send me the following items:

  • Your name and contact information, as well as where you are located (city/state) for shipping purposes
  • The calligraphy style you would like me to use (reference recent work for style options – full style line coming soon!)
  • The quantity of envelopes you want calligraphed
  • Size of envelopes being calligraphed
  • Type of envelopes (opaque, lined, shimmery, etc.)
  • Preferred ink color
  • Date of your event
  • Date envelopes need to be completed and in your hands by

After you get in touch via my contact page or by sending me an email with the above information, I will reach back out to you via e-mail with any other questions I may have. Once I have all the details I need, I will provide you with my availability and a custom quote.


Once you approve the custom quote, we will both take a look at our schedules and set a start date. Once we have set an agreed start date, I will send you your 50% non-refundable retainer invoice and letter of agreement. The 50% retainer will be due before any calligraphy work can begin. The remaining 50% + any additional fees incurred will be invoiced once your envelopes are completed, and will be due before I can deliver the envelopes back to you.


Once you have signed the letter of agreement and paid the 50% retainer invoice, I will have you ship your envelopes to me. I do ask that you provide 15-20% extra envelopes to account for ink splatters and/or human error. If you are local to the Omaha area, we can meet in person to exchange the items, letter of agreement and payment (if you prefer to pay by check). 

I will also need a digital typed copy of your guest list, in either a Word or Excel document (it will not be accepted in any other format). I am happy to provide templates for you, as well as an addressing etiquette guide. The document you send me will need to be completely spelling and grammar-error free, as I cannot be held liable for any errors in the document you provide to me. 


Once your envelopes are completed, I will send you over your final invoice and an email letting you know so that we can arrange a time to ship them back to you. If you are local to the Omaha area or live less than an hour away, I am happy to meet up to exchange them in person. The final invoice will need to be paid before I can hand over the envelopes.


Once the completed envelopes are in your hands, it's time for you to enjoy and then send them out to your guests! :)

Calligraphy holds a truly special place in my heart, and is something I absolutely love offering to my clients. If you are interested in calligraphy for your Christmas card or wedding invitation envelopes, I'd love to chat!